ABOUT THE ROLE

Daily Executive Assistance:

• Maintain Principals’ schedule by planning and arranging meetings, conferences, teleconferences and travel logistics.
• Organize Principals’ library, project documents, meeting materials and other administrative documents.

Weekly Team Support:

• Attends team weekly meetings to remain updated on project priorities and deadlines and identify areas of administrative support for the week.
• Works with the Project + Operations Manager to assist with administration of project proposals, initiation and closure procedures.
• Acts as the team librarian for digital and hard copies of key project documents.
• Develops and carries out an efficient documentation and filling system for current and archived projects.
• Coordinates and updates project marketing data resources and graphics.

ABOUT YOU

• Qualified: Relevant experience working as an Administrative Assistant and/or possess a post-secondary diploma in Administrative or Executive Assistance.
• Organized + Detailed: Extremely organized and efficient. Excellent time management skills, high attention to detail and planning skills, are critical.
• Driven + Resourceful: Can work independently, be assertive, has initiative and the ability to effectively prioritize work and multi-task. Thinks outside-of-the-box and isn’t afraid to offer a new approach.
• Excellent communicator: Has excellent oral and written communication skills that emphasize professionalism and support our brand.
• Tech-savvy: Proficiency with Microsoft Office is a must. Experience with Adobe CC suite and/or excellent knowledge of Apple products considered an asset.
• Team player: Ready to jump in and do whatever it takes to keep the team functioning at a high level. Has the ability to adjust expected tasks and scheduling based on priorities.